Impact of SharePoint Designer Free Distribution

This week it was announced that SharePoint Designer 2007 and future versions are now freely distributed.

Announcement

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The developer community was quick to applaud the news since this is a useful tool, but I assume also because getting software purchases approved in the current economy is difficult at best even in stable companies.

The news however brought a different set of comments from the system administrators and IT management folks who are worried about what the ramifications will be. They are right to be worried. Many companies are already struggling with governance and end user site ownership issues. With that in mind I think it gives them that much more incentive to get their policies, procedures, and training plans in order.

From a Program Management perspective, I think it is critical to the platform to enable end user groups to design, manage, and interact with their own content. That includes maintaining their own access control lists (ACLs), libraries, lists, and design their own workflows. I see SharePoint Designer as an extension of the platform, not much different than MS Word or Excel. Site Owners and Designers need to be able to manage this in most situations.

In a medium to large organization it would take an army of IT team members to manage this for every group, it is just not feasible and not the purpose of the SharePoint platform.

So how should you proceed?
Governance – Address custom design and development in your Governance plan. Determine who can have it, and what it can be used for.

Training – Address its use in your training plan, and make sure that Design and Developer resources are available. Perhaps you can pick up a copy or two of Professional Microsoft Office SharePoint Designer 2007 (Wrox Programmer to Programmer).

SharePoint Designer Collaboration Site – Provide site owners with a place to collaborate and provide guidance. You can include samples, links, and FAQs to help them.

Through proper governance you can help guide their decisions and enable their success. Their success and approval leads to the success of the platform in your organization.

What can be done to prevent use of Designer?
Installation – For now you can look at local computer policy and prevent installation of unapproved software. For people in companies that already do this, they know that it takes a lot to manage that.

Security – You can also review site security and make sure that the appropriate set of users have access to make changes.

Disable at the Site Level – There is some work in the community right now to come up with a solution to prevent specified sites from being changed or customized with SharePoint Designer.

UPDATED: John Ferringer and Brian Farnhill have posted a Beta for the project, setup as an HTTP Event Handler to block SP Access. It can be found here: No SPD HTTP Event Handler.

What is your response to the news? Excited, terrified? Post a comment!

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